Bill pay helps manage vendor bills and payment runs with review controls. Set up the workflow around who may add bills, approve them, and prepare payments.

What this guide helps you do

• Understand how vendor bills move from draft to approval to payment.
• Define review responsibility before money leaves the business.
• Use AI to organize AP work without approving or paying automatically.

Before you start

• Create or identify vendor records and payment destinations according to your business process.
• Decide who may create bills, approve bills, and prepare payment runs.
• Know what supporting documents, due dates, and references your team requires.

Do it manually

1. Open Money and choose Pay Bills.
2. Review current bills, approvals, and payment runs.
3. Create a vendor bill with amount, due date, reference, and supporting context.
4. Submit the bill for approval when it is ready.
5. Approve only after reviewing vendor, amount, due date, and documentation.
6. Prepare payment runs from approved unpaid bills.

Ask Faster AI

• Review bill pay setup and list what is missing before we start paying vendors.
• Find vendor bills due next week and group them by approval status without approving anything.
• Prepare a payment-run candidate list for approved unpaid bills, but wait for confirmation.

Review before saving, sending, paying, or refunding

• Do not approve or pay a bill without verifying the vendor and amount.
• Keep supporting documents and internal notes available for audit.
• Use approval roles for bills above your team threshold.

Common issues and fixes

• If a bill cannot be paid, check approval status and vendor payment details.
• If the same bill was entered twice, stop and resolve the duplicate before approval.
• If a bill is disputed, keep it out of payment runs and add an internal note.

Placeholder media

• Screenshot placeholder: add an annotated screenshot of set up bill pay with customer names, amounts, account details, and private notes blurred.
• Video placeholder: add a short walkthrough that starts from the Money workspace, shows the manual path, then shows the review step before anything is sent, paid, refunded, or published.

Related help

• Add a vendor bill
• Approve a bill before payment
• Run payment runs